Photos where your data lives
Site photos and documents used to live in folders nobody could find. Now they sit right next to the records they belong to.
Blog · 9 May 2026
Every site generates photos. Trial pit faces, sample bags, plant on site, the bit of made ground nobody expected. They get taken on a phone, dropped into a shared drive weeks later, and named DSC_0421.jpg. By the time anyone needs them for a report, no one can remember which borehole they belong to.
The problem was never storage. It was that the photos lived somewhere completely separate from the data they described. So we built media directly into the platform.
Attached to the right record
Photos and documents attach to a project, to a specific location, or to an individual data record. Every table row shows how many files are linked to it, so a quick glance tells you which trial pit has photos and which doesn’t. Upload from the gallery, from the location panel, or straight from a row.
Categories and tags, not folders
Instead of nesting folders, media uses a broad category - correspondence, location photographs, trial pits - plus as many tags as you like. Tags are how you pick out the specific shots you want later, like every photo tagged Trial pit across a project. Categories and tags are governed once at organisation level, so everyone uses the same vocabulary.
From gallery to report
Each project gets a filterable gallery, and a new Images block in Template pulls tagged photos for each location straight into your logs and sheets - laid out in a grid with captions, ready to export. The same photo you took on site flows all the way through to the PDF, without anyone hunting through a drive for it.